Six steps of a typical coaching meeting [a proposed process]:
Each of these six steps shall be elaborated and further explained through the manual. Here is a quick picture of each meeting:
1.Prepare: for the meeting by prayer, reviewing the planter’s most recent description of the vision, reviewing the lifework [action items] from the last meeting and writing down some proposed questions. See the list of the core values [philosophy of ministry] of Calvary Chapel described later in the manual and plan to discuss a core value or two in each meeting.
2. Person matters: Determine how the planter is doing in relationship to his spiritual, physical, and emotional health. How is the planter in relationship to spouse and family? What issues need to be assessed, addressed, and aligned to ensure health and restoration of the planter and family relationships? Discover how the planter is relating to the core group, church community and the culture they need to engage. Listen for personal issues and demonstrate you care as you seek to help. Use the opportunity to disciple the planter to encourage spiritual growth and holistic health.
3. Plan matters:
a. The core issue – calling: Learn the planter’s passions, burdens and present sense of vision as a church planter. Has this leader been called to be a CC church planter? Ensure the Christ-like character, an essential trait for anyone called to be a CC pastor, is being developed. Be prepared to identify, challenge, and help the leader to correct character issues. Discover the planter’s present commitment to Christ and the work of planting. Encourage and assess any issues related to waning commitment. Remind and encourage the planter that his confidence is in Christ’s calling and the Lord’s gifting not the speed or scope of the work of planting.
b. The core questions:
i. Where is God leading? Review the vision and the lifework from your last meeting. Hold the leader accountable for his completion of lifework. Celebrate progress! Discover what wasn’t completed, why it wasn’t and the planter’s plan to address those matters.
ii. Where are you currently? How are you most effective at reaching the lost, making disciples and developing leaders? How do the leader’s answers align with his vision and activities?
iii. What are the current obstacles to the desired destination?
iv. What is the plan to overcome the obstacles? Without telling leaders what to do, a coach assists them in developing a strategy for action. Nevertheless, at times supply the needed information or action step to be implemented as a mentor. Help the leader to discover what resources are needed and how to obtain those resources.
c. The core values: Consider the philosophy of ministry and theology that make a Calvary Chapel. Work through one or two of the core values at each meeting. Be sensitive as you listen during the entire coaching meeting to any issues that appear to exist and require realignment to our core values.
4. Performance matters: Lifework – clear action items or “next steps” that are to be completed prior to your next meeting help to create accountability and work towards excellence in ministry. Provide appropriate lifework in light of the frequency of meetings and the leader’s capacity.
a. Create SMART [Specific, Measurable, Attainable, Realistic, and Time Specific] lifework. The coach documents the action items and then emails the leader so that all participants have the same record.
b. Set the next appointment, and make sure the planter knows that you are available to them between appointments if needed.
5. Preaching matters: The coach needs to watch or listen to the planter’s Bible teaching and provide meaningful critique. Addressing preaching matters will be more relevant during the first year and ideally, can be addressed four to six times (or more) by the coach.
6. Power matters: Pray for and with the planter. Remind the planter that the work is the Lord’s, it is Christ’s church and He will build it [Matt. 16:18]. Encourage the planter of the importance of prayer in the process of planting and confronting spiritual warfare. Ensure that the planter has intercessors supporting the plant in prayer. Also, prayer is an opportunity to affirm that you’ve been listening to the planter as he has shared his heart with you during your meeting.